Planning successful events isn’t easy and it’s certainly not something that should be assigned to someone who already has a full task load. Having an event planning professional can be a big advantage and a cost-effective way to maximize the impact of your events.
Here are five things to look for in the perfect event planner:
1. Delivery that’s on time and on budget
An event planner is like a juggler. There are a lot of balls in the air and moving parts when it comes to planning an event. Losing track of one of the elements could mean the difference between a successful event and a disaster. An event planner must be supremely organised and need good time management skills. They are responsible for all schedules that are part of the event. Planning events requires a lot of scheduling and rescheduling so look for someone who can run a tight calendar but also be flexible. An event planner can plan and implement the most well-attended events in the business, but if they do not meet your time or budget requirements then they aren’t effective. Find an event planner who has experience planning events than are within your time and budget constraints.
2. Find an event planner that is willing to collaborate and work hard
Event planning is all about working with people—a lot of the time while under stress. A successful event planner must keep a level head when dealing with people in coordinating an event, especially since smooth working relationships are necessary to ensure that an event goes well. There’s nothing more frustrating than planning an element of an event so carefully and for so long, and then when the moment comes it simply doesn’t work. You never know what might change at the last minute.
In event planning, no detail is too small. It’s important to find an event planner with detail oriented and hardworking individuals.
3. Find an event planner that has fantastic communication skills
Along with coordinating so many moving parts comes a need to make instructions simple and understandable. During the planning process and especially during the event, it’s important that everyone is on the same page and it’s the event planner’s job to make sure that’s always the case. A successful event planner must possess excellent communications skills and be able to change tactics if needed to get a point across effectively and quickly.
4. Look for an event planner with attention to detail
What truly sets a great event apart are the details. Most event planners know how to handle the big aspects of an event, but a great planner also knows how to focus on the little details. These are the things that leave people with a memorable impression.
5. Pick a creative and innovative leader
Finally, the perfect event planner is passionate about their work. Planning an event is hard work and passion is the key quality needed to help that hard work pay off. If you want to hold an exceptional event, then you need more than just a run-of-the-mill event planner. Find an event planner that has a reputation for excellence in developing fresh and creative event ideas. The best event planners will think outside of the box to help take your event to the next level.
Plan and Simple Event Management are an event specialist team helping you create your perfect function.
Everything from concept creation, event operations and logistics, graphic design and digital footprints, event marketing and participation strategies.
No event is too big or too small.